At school, managing clubs manually may be the default – but it comes with a hidden cost.ÌýWhen you are already overwhelmed with work to do, you may have accepted thatÌýschool clubsÌýaren’tÌýa priority – butÌýstudies showÌýtheyÌýcan supportÌýstudents’ success,ÌýmakingÌýitÌýkey toÌýconsiderÌýhow you canÌýmakeÌýclub managementÌýwork for you.Ìý

The cost of manual club managementÌý

Running your school club manually means lots of individual pieces of paperwork – this comes with risks and challenges in managing your club effectively. These include:Ìý

• Time-consuming:Ìýmanually undertaking all the processes in club management requires a lot of time, which many teachers and school staffÌýdon’tÌýhaveÌý

• Risk of human error: manualÌýrecordkeeping always carriesÌýtheÌýrisk ofÌýmaking aÌýmistakeÌý– and this is made more likelyÌýifÌýyou'reÌýnoting down the same information multiple timesÌý

• Inconsistency: different staff membersÌýlikely haveÌýdifferent recordkeeping practicesÌý–Ìýif a club is managed by more than oneÌýpersonÌýorÌýif aÌýsupply teacherÌýcovers a session, recordsÌýwillÌýlikely beÌýinconsistentÌý

• Data is less secure: physical paperwork is much easier to gain unauthorised access to – and can get lost, usually with no back-up copies availableÌý

• Less useful in case of emergency: information can't be accessed by multiple members ofÌýstaff inÌýdifferent locationsÌý– plusÌýthe risk of human error means records could be wrong, such as a student being wrongly marked absent from a sessionÌý

How can you manage clubs better?Ìý

Mitigating the burden ofÌýschoolÌýclub managementÌýbenefitsÌýyour own workload and student outcomesÌý– and the easiest way to simplify club management is by doing it electronically.Ìý

Keeping your data on an electronic, centralised platform saves timeÌýand ensuresÌýit’sÌýconsistent,ÌýsecureÌýand easily accessible – plusÌýfarÌýless likelyÌýtoÌýcontainÌýerrors.ÌýAs your club changes, such as if itÌýgrows in size, electronic records are much easier to scale up with your club.Ìý

Club management software likeÌý91¶¶ÒõÌýClubs and EventsÌýhelps you manage all your school’s extracurricular life in one placeÌý– whetherÌýit’sÌýsports, arts, a one-off trip, or regular breakfast and after-school clubs,ÌýtheÌýplatform supports you to:Ìý

• Allocate school club and trip places fairly, with waiting lists forÌýin-demand tripsÌý

• Collects information during booking processes with theÌýoptionÌýto customiseÌýquestions,Ìýgiving you total flexibilityÌý

• Take payments electronically and send payment reminders to parents so youÌýdon’tÌýhave to do the chasing, plus record cash paymentsÌý

• Record and report on attendance, so you know which students were present and whenÌý

Using an automated, electronic system means the admin is done for you,Ìýso you can focus onÌýyour students.Ìý

StreamlineÌýclub management withÌý91¶¶ÒõÌý

School clubs may add to your workload, but they areÌýan important part of a young person's academic life. Removing the administrative burden associated with manual club management means supporting your students as well as yourself.Ìý

WithÌý91¶¶ÒõÌýClubs and Events, you can keep all your records in one placeÌýand save the timeÌýyou’dÌýusually spend gathering payments,ÌýallocatingÌýplacesÌýand recordkeeping –Ìýmaking school club managementÌýeasier than ever before.Ìý

Learn moreÌý